Assistant Company Secretary

Growthpoint Properties

Gauteng, South Africa

Permanent

May 4

This job is no longer accepting applications.

Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index. Job purpose

To provide Company Secretarial and administrative support by providing full secretarial & administrative assistance whilst maintaining confidentiality and discretion at all times. To act as a key support partner to and be an extension of the Company Secretary, Company Secretarial Team, and Executive Directors and Executive team through professional interactions with various stakeholders that are engaged with on a daily basis.
To provide first line application support to users in an efficient and accurate manner.

Duties and responsibilities

• Minutes
o Ensure accurate minutes are taken of the Growthpoint Deal Forum, Growthpoint Telecommunication Investment Company and Staff Incentive Scheme Meetings.
o Facilitation of meetings, preparation of agendas and follow up on matters arising.
o - Preparation of reports.
o - Attendance and recording of meetings.
o - Provide minute extracts, as required.
o Ensure all minutes are signed and the minute books are updated.

• Statutory
o Draft company resolutions.
o Completion and submission of required documentation to CIPC - company changes (directors etc.) - MOI's etc.
o Ensure statutory files are maintained correctly and timeously.
o  Maintenance of statutory record on E-sec.
o  XBRL conversions and submission.

• Administration
o Coordinate and generate the powers of attorney.
o Proper and accurate Group / organogram and investments maintained for all subsidiaries.
o Monitor and provide guidance for levels of authority.
o Provide supporting documents and paperwork for general signing authorities, upload to the intranet and maintain library.
o Ensure the Access to Information manual is updated and submitted timeously.
o Collate all share movements of Directors and Executive members.
o Prepare and ensure that directors financial and directorships interests, register of interests in shares are updated for noting at quarterly Board meetings.
o Responsible for filing room and Electronic library (intranet).

• General Liaison and Queries
o Liaise with Auditors regarding statutory records.
o Respond to general queries regarding FICA, Tenders / Credit Applications, SARS, B-BBEE Verification.
o Gift declaration register.

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