Administrator: Facilities Support
Administer compliance on all company transportation fleet and financial responsibilities pertaining to the fleet, vehicle maintenance and safety, driver management and overall efficiency. Administer OHS requirements and assist in administrating branch maintenance approval process. 1.Occupational Health & Safety AdministrationArrange quarterly OHS meetings with OHS committee.Take minutes and document OHS committee meetings.Arrange every 6 monthly Evacuation Exercise for Head Office Building.Administrate OHS teams:i.Liaise with Talent Development to renew expired certificate.ii.Follow up with HR on staff relocation and resignation who forms part of Emergency Team. iii.Arrange monthly inspections of all the floors with team members.Manage / Stock all medical kits, fire equipment and emergency signs.Manage Compliance Score Card and its content.Manage OHS file and liaise with service provider to do regular audits and guidance.2.Vehicle Administration Administrate vehicle bookings, handovers and processes for Head Office vehicles.Administrate booked vehicle handovers.Administrate vehicle insurance claims processes. Administrate Traffic fines and communications to relevant parties.Assist with Head Office vehicle inspections.Assist Line Manager with Maintenance requests. Update OnBase vehicle maintenance system.Schedule vehicle services and repairs.Report to Risk on Operational Loss.3.Adhoc dutiesAssist with Chauffer duties when needed.Administrate approval processes for branch maintenance.
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