MANAGER: SERVICE ADMINISTRATION AND PROCUREMENT
Avbob, Africa's largest mutual assurance society providing a one-stop funeral insurance and burial solution has, a vacancy for an organised and proactive Manager: Service Administration andProcurement to oversee our service administrative operations and staff members. RESPONSIBILITIES INCLUDE: Ensuring that the administration systems, controls, policies, procedures,and workspaces are in compliance with current regulations or legislationby: B-BBEE recording and reporting, overseeing procurement tenders. Developing and maintaining procurement policies and procedures. Processing weekly tender reports. Ensuring staff collects sufficient B-BBEE certificates and manage theB-BBEE audit. Ensuring monthly measurement for B-BBEE scores are completed. Plan, administer, and control budgets for contracts, equipment, andsupplies. Prepare and manage operational and capital budgets by: Budgeting and controlling all stationery items. Renewing all expired tender contracts. Ensuring that yearly asset verification is completed for Corporate HeadOffice assets. Managing Corporate cell phone contract accounts monthly. Directing and evaluating administrative department operations and staffmembers to ensure the business operates in a smooth, efficient andeffective manner by: Establishing and enforcing department regulations, guidelines,budgets, and timelines. Employing, training, coaching and leading support staff members. Setting goals and deadlines for the department. Developing, analysing, reviewing, and implementing administrative department systems and controls by: Ensuring Corporate Head Office assets are managed and reconciled to asset register. Ensuring that stationery and printing requests are processed and dispatched. Managing the printing and stationery processes. Ensuring proper stock control. Issuing tender and selecting new service provider when necessary. Monitor the facility to ensure that it remains safe, secure, and well-maintained by: Managing the Head Office canteen services. Ensuring the cleaning standards are upheld within the building through the management of the outsourced service provider. Managing the outsourced security service. Prepare and review operational reports and schedules to ensure accuracy and efficiency. Prepare operational progress or status reports by: Preparing Executive Committee reports on a monthly basis. Developing, implementing, communicating and maintaining governance, risk and compliance policies, processes and procedures. Managing all correspondence in and out of the Company. Analyse internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records. Recommend organisational process or policy changes. Creating, reviewing, and reporting department data and using this information to solve potential problems or strengthen performance.
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The AVBOB Group (AVBOB Insurance, AVBOB Funeral Service and AVBOB Industries) is Africa’s largest Mutual Society.