Real-Time Administrator: WFM

Telesure Investment Holdings

Gauteng, South Africa


Sep 28

Telesure Investment Holdings (Pty) Ltd (TIH), is the holding company of some of South Africas leading financial long and short term insurance providers. Our portfolio includes South Africas most loved and recognisable brands such as 1st for Women, Auto & General, Budget, Dial Direct, Virseker and 1Life. Employee Benefits Administration via our Hippo Advisory Services, which includes health insurance, provident fund and group life administration. Hippo is South Africa's first comparison website and compares insurance, other personal finance products, travel, health, money, travel, cars from a range of South African brands. Were pioneers with a hunger for the best, bringing customer-focused innovation and service excellence to the financial services industry. Were an undivided team of diverse thinkers and doers who believe in leading through technology and pushing beyond limits.Contribute to day to day operational excellence by monitoring agent behavior according to internal scheduling and track achieved targets on a half hourly basis. Resolve the operational performance variance and escalate to higher levels when required. Analyze the trends and work activities on a daily, weekly and monthly basis and support future planning activities for the work force and contributes to FTE target planning. RESPONSIBILITIESOperations and Customer Experience ManagementMonitor all agent activities with regards to dynamic break movement and floor management to track the half hourly targets.Identify potential bottle necks and raises red flags in a timely manner for theOperations team to respond.Drive maximum utilisation of additional time to limit operational wastage and to maximise returns, and cost-saving, i.e. are we working/dialling.Identify exceptions through root cause analysis and communicate to the operations team with remedial actions (Solution Based Service Offering model).Work Scheduling and AllocationDevelop short or medium-term work schedules in order to achieve planned commitments. Approve overtime or use additional resources as needed.Achieve daily, weekly and monthly agent adherence to schedule as per defined targets.Manage schedule change requests and schedule administration updates.Schedule and responds to escalated issues and ad-hoc requests.Make immediate changes to the schedule to mitigate the risk of not achievingCustomer targets.Insights and ReportingAnalyze reports and make recommendations for adjusting staffing levels to contribute to departmental productivity and profitability goals.Data Collection & AnalysisCollate and analyze data using pre-set tools, methods and formats to understand the impact of the customer experience.Performance ManagementRespond to personal objectives and use performance management systems to improve personal performance. OR Monitor the performance of the team; ensure the RTA team processes their log allocations efficiently and correctly; allocate work and review completion, take appropriate corrective action to ensure timeliness and quality.Operational ComplianceIdentify, within the team, instances of non-compliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these and escalating issues as appropriate.Ensures the RTA team processes Webstation and SysAid requests within the rules, and within the required TAT.Project and Program Stakeholder EngagementDeliver stakeholder engagement activities to support development of effective working relationships and to identify and respond to stakeholder needs and concerns.Communicates with the internal stakeholders on the real time results (from Team Managers to Head of Brands).Provides remedial solutions to stakeholders in order to protect Customer Experience.Improvement / InnovationIdentify shortcomings in existing processes, systems and procedures, and use established change management programs to address them.AdministrationProduce, update and provide best practice support on complex MS documents, databases and other departmental systems, advising colleagues when needed, and using own expertise to help improve processes.Manage, update and process WFM logs and work items allocated from business, and resolve within TAT SL.Personal Capability BuildingDevelop own capabilities by participating in assessment and developmentplanning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation and labour law legislation, and industry best practices through ongoing education.

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