Procurement Intern

Africa Health Research Institute

KwaZulu-Natal, South Africa

12 MonthsContract

Sep 6

The AHRI Procurement Intern will be responsible for procurement administration functions and procuring of goods and services that the organization requires. Note: From time to time you may be required to perform other related duties and tasks as authorised by your Line Manager. Adhere to AHRI purchasing policies and procedureDemonstrates a working understanding of policies, procedures and systems in place at AHRI, and applies them as appropriate in their current role.General AdministrationRequesting information from the suppliers for adding to databaseHelp Procurement team with supplier classifications on database.Identify inactive suppliers on the system and flag for deletion.Preparing attendance registers and documentation for site briefingsAssisting Supply Chain and Contracts Specialist with tenders and contracts administrationRequest for invoices where invoices are not presented on delivery.Expedite long overdue purchase orders and give report to Supply Chain and Contracts Specialist.Support procurement team on procurement metrics data collection/analysis and reporting, and identify the opportunity for the improvement.Document Control.Finance System AdministrationResponsible for capture of new supplier details and for effecting necessary amendments and updates to database with guidance from Supply Chain and Contracts Specialist.Capture purchase requisitions on SAPEnsure that invoices/delivery notes are forwarded to Finance daily.ProcurementRequest quotes from suppliers on behalf of usersForwards quotes to the buyer or Supply Chain and Contracts Specialist for evaluation.Provide appropriate purchasing support to internal and external customers with the guidance of Supply Chain and Contracts Specialist.Update various procurement spreadsheets and forward to Supply Chain and Contracts Specialist for checking.Ensures goods, materials and services comply with order specifications.Capture orders on the SAP system

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