The Project Administrator assists with project administrative duties such as maintenance of the project plan, record keeping, preparation of reports, management of project folders, scheduling meetings and preparing presentations, etc. from the project initiation phase to the project closeout phase. Manage and control the project management software, including status reporting, user management and sanity checks;Provide day to day administrative support to the Project Manager;Monitor receipt of all deliverables as per defined project execution cycle;Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing;Answer and make telephone calls and transfer to appropriate staff member; courteously and efficiently handle all enquiries and requests, attending to them when appropriate;Make good use of office equipment such as computers, copiers, scanners, telephones and audio-visual equipment to communicate to the broader project team;Implement, manage and maintain a project library (electronic and hard copy) or all project related documentation (PDR, Project Schedule, Invoices, etc.). Check receipt of all supporting documents for invoicing;Comply with office procedures, project instructions and the financial procedures within the project including formatting all project documentation for project procedures and standards;Maintain the project calendar and manage project related appointments; Document agendas, invitations, meeting minutes and reports according to the required standard;Chair meetings on behalf of PMs in the event of conflicts in agendas or emergenciesEnsure dissemination of information, action items and important project updates after standing meetingsArrange travel, car hire, accommodation and logistics for project staff;Arrange the logistics, including accommodation and travel for meetings and conferences; Arrange conference and meeting facilities, including audio-visual requirementsManage and monitor archiving systems;Undertake administrative tasks delegated by the Portfolio and Project Manager;Effectively build and maintain relationships with peers, team, colleagues and business and project stakeholders;Ensure project are audited as they progress through the project management life cycleContribute to optimising work practices and procedures;Ensure project problem areas are identified and assist in resolution thereof;Develop skills and knowledge to progress towards Project ManagerExpected to work overtime from time to time especially during large scale project implementations
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Telesure Investment Holdings (Pty) Ltd (TIH), is the holding company of some of South Africa’s leading financial service providers.