Organisational Development Administrator
SBV seeks an Organisation Development Administrator who will provide full administrative support to the management within the Organisational Development segment Provide administrative support to the Organisational Development Department in the achievement of the set deliverablesEstablishes and maintains the skills module on the HR Information System (HRIS) and the Learner Management System (LMS) (training priorities, budget, training presented and cancelled, course information, attendees, course dates, results, evaluations, service providers, accreditation, learnerships, Trainee & Study Loans, accelerated development Programmes etc.)Compares certificate registers to the HRIS to ensure completeness and accuracyObtains training registers from suppliers when located at the Support Office, uploading onto the HRIS and arranging for distribution to the centresWhere required, arrange the necessary venues and activities for learning interventionsCompile and upload electronic courses on the SBV digital platformSupport the Organisational Development Manager to conduct an extensive skills audit and create skills segmentation mapping this in conjunction with the Talent segmentation for a holistic viewProvide support to deliver a robust training needs analysis framework and report in partnership with all the various stakeholders within SBVSuggest training initiatives to enhance or create the various types of OD programmes like:oFunctional TrainingoFoundational TrainingoLeadership DevelopmentoTalent DevelopmentoEtc.Post accreditation, facilitate development programmes in accordance with required training standardsMonitor and manage the Training requests inbox, ensuring the 2-day turnaround time is metSupport Organisational Development Manager to develop detailed training proposals and plans to accelerate the adoption of SBV training servicesResearch external trends alongside internal best practices to create and drive new innovative (digital learning) and bespoke training content to engage and meet the needs of people at the various levels of workValidate and maintain the asset master for Organisational Development, tracking all assets that are within the regions on a quarterly basisProvide BBBEE Administrative supportCreate a shared folder with the Academy and ensure the registers and all training related information is filed accordinglyCapture all skills related information on a monthly basis onto BEE123 systemProvide management with a monthly report on the scenario status on the BEE123 systemUpload all relevant People data onto BEE123 to ensure accuracy, completeness and ability to calculate pointsCompile and distribute portfolios of evidence required by the auditorsAdhere to compliance and risk Establish and maintain the Skills Module on SAGE, providing guidance and support to the HR and SBV teams.Provide administrative support in the development and implementation of the Organisational Development Strategies, Plans and Policies managing implementation against agreed time frames, budget and report against agreed measuresSupport the scheduling and minuting of regulatory committees within SBV related to Organisational Development Committees / forums Support management with reporting and validation of legislative reportingCompile management reports and presentations for the department and SBV managementCompile the Committee packs in accordance to the set-out agenda and deliverablesValidate the weekly reports from the Supplier/s, generating dashboards for the key Business Units and addressing variations with the supplier/s Provide assistance to the Organisational Development Manager in the validation of the information contained in the WSP and ATR plan completed by the AcademyTrack the rate of completion on Regulatory 21 training and SARB Training, providing monthly stats to managementProvide the Academy with a list of new and separated employees to ensure the trackers are updated accordingly.Finance Administration SupportLoad all approved quotes and invoices on FraxionWork with Finance and suppliers to reconcile all quotes and invoices on a weekly basis, providing management with visibilityCreate a report outlining all incoming quotes and invoices, tracking payments, mandatory grants etc. and turnaround time.Where applicable, support SBV employees by loading Fraxion requests related to approved trainingEstablish and maintain a recon procedure document for approval by Senior ManagementMaintain a strong relationship with internal and external stakeholders to ensure flawless execution of training plans and communicationsCreate and maintain relationships with internal stakeholders (employees, line managers, executives) and external training partnersEngage with all key stakeholders on a continuous basis to ensure the deliverables of the department are executed in alignment with the department and SBV goals.
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