Executive Assistant

Mabati Rolling Mills Limited

Machakos, Kenya

Permanent

Aug 31

MRM Building Solutions & Steel is seeking to recruit an Executive Assistant. The candidate must have the ability to work independently with minimal supervision, demonstrate high integrity and professional ethics and make decisions on the role in a prudent manner. The position reports to the Business Head.Overall Purpose of the Position: To provide administrative support services to the Business Head while maintaining a high level of confidentiality. Efficiently manage, coordinate and maintain the Business Heads calendar in regards to appointments, meetings, travel and logistics including flights, visa requirements, hotel accommodation, road travels, meeting schedules while travelling and expenses.Secretarial support for meetings as and when required by the Business Head. This will include drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, follow up on agreed action plans by the senior management and preparation of various reports.Act as the primary point of contact for both internal and external contacts to the Office of the Business Head. This includes dealing with all email correspondence and phone calls, organizing and coordinating outreach and external relations efforts as well as coordinating projects as advised by the Business Head.Efficiently coordinate, prepare and circulate various reports and other correspondences as directed by the Business HeadManage correspondence done to and on behalf of the office of the Business Head, maintain and/or support the existing relationsMaintain the Business Heads office systems including data management and filing.

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