Client Services Administrator

Assupol Life

KwaZulu-Natal, South Africa


Aug 31

Purpose StatementTo provide professional first line support to clients and sales support and capture group new business policies 1. Render client services Adhere to client service procedures: maturities, policy contracts, loan applications, cancellations, amendments, financial and general enquiries Update client personal details and AIMS notes Provide correct and accurate advice to clients on products and services (TCF) Inform clients and update changes to their policy (TCF) Liaise with relevant departments to gather information to resolve clients queries Maintain required business retention rate Handle all complaints and enquiries Escalate complaints to Office Manager and Complaints Handling Officer Follow complaints procedure Handle all incoming calls and walk-in clients2. Administrate Claims Verify claims documents as per standard procedure Assist clients with the completion of claim forms Submit all claims received to Head office Submit any outstanding documentation as per Head Office request Keep claims register up to date3. Advise clients on cancellations Advise the client of the process and disadvantages of cancellation Retain the policy by proposing different options (partial surrender paid up) Inform relevant Sales Manager of the intended cancellation for retention As per clients request follow the standard cancellation procedure4. Office Administration Manage mail and fax Prepare statistical reports Communicate with office manage with regards to office logistics5. Documentation and filing procedures Keep record systems up to date File and keep documentation for a period as required by the legislation6. Process and administrate application forms Check and validate application forms for quality control Follow the capturing procedure Send incomplete applications back to Office Managers Process application form on system Follow up on outstanding documentation with Office Manager Liaise with New Business department on outstanding and provide feedback to Office Managers Email scanned successful application forms to New business department Capture a minimum of required policies per day7. Send captured application forms to Head Office for archiving Register successful applications Send the original application form for tick off process Follow up on all outstanding requirements from tick off

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