Supervisor: Eastern Cape Administration - Avis Budget & Rent Lease PE
Core purpose of the role To manage the financial and administrative functions of the Area so as to contribute positively to the profitability of the organisation. Key deliverables and outputs1.Financial/Strategy Finance Oversee & prepare annual budgets for Area by due date and submit through Area Manager for Regional Consolidation to GM Avis SOUTH Rental (i.e. Branch, Region)Assess P&L financials by cost centre and compare to budget. Identify & report on variances on a monthly basis. Submit T-account summaries on damages and write offs by 3rd working day monthly to Admin Mngr .Petrol account reconciled by 1st working day of every month; payment; accruals; FPM exception reports etc Monthly fuel summary per branch to monitor and report on fuel margins.Regional Cash Book is balanced by 1st working day of every monthSubmit Area accruals summary by 16h00 on 2nd working day of every month (i.e. ACCPAC, Dara, AS400, Avis Pro)Ensure branches in Area Petty Cash Statements are balanced & reconciled monthly and anomalies resolved with FinanceAuditing Conduct annual financial audit for every Branch in Region and report on findingsConduct Service Excellence audit for every Branch in Region and report on findingsAudit entries on the security report to actual evidence and report to Managers: Rental (i.e. adjustment, cash modifications, no charge, fuel)Audit trends and support Branch Managers with information where improvement projects are rolled out to ensure acceptable standards are being adhered to (i.e. charge backs, focus areas, Huddle metric targets etc)Ensure safeguarding of assets at all times where applicableAssets Rent register reconciled with financials for each cost centre. Asset register is kept up to date with managers in RegionEnsure managers remove redundant equipment from the asset register when necessary.All new assets have an authorised capex2.OperationalReports Compile and submit daily, weekly and monthly reports by the relevant deadlines (i.e. budget variances, growth, billed days, length of rental, utilisation, petrol, projects, 21/24 reports)Consolidate and distribute 21/24 reports weekly to managers. Prepare actioned reports in time for weekly 21/24 feedback. Prepare forecasting summaries on Zwakala per local procedure and update daily for management team usage.Produce reports for Focus Areas requiring improvement on targets set for Area as and when required. Trends are identified, investigated and resolved (i.e. security, adjustment, cash modifications, no charge)Check monthly VTC report and report on discrepancies to managers in Region.Produce wizard reports for Area daily and follow / weekly targets (Range: 01, 03, 04, 17, 21/24) All discrepancies are followed up and reports collated with branch managers for further action when required. Ensure all AS400/Dara accruals older >30 days are actioned with the various cost centres.Direct Billing reports correlated and reported on to management team . Analyse trends and resolve with Area Manager (i.e. charge backs, focus areas)Board Report submissionReconcile and control account of monies outstanding for contract driver companies and audit monthly statements.3.Stakeholders (internal & external customers, suppliers, shareholders, communities) Meetings Area team meetings are attended, recorded, minuted and uploaded. Supplier concerns are addressed and meetings arranged if and when required.Daily Huddles are attended and PCB boards are kept updated.QueriesAll queries or complaints are actioned within 24 hours Identify trends; deploy of local projects and report at monthly Red Lines on findings to the team.4.Employees Conduct one-on-one meetings when required Ensure monthly team meetings conducted as requiredParticipate in team meetings and offer invaluable support to the Regional team on a daily basis.Internal and External StakeholdersThe role requires close engagement and collaboration with key internal and external stakeholders such as: Internal stakeholders Branch Managers, Other regional Admin managers / supervisors.External stakeholdersKey suppliers
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