HR Graduate - Talent and OD
Purpose:To provide administrative support to the Talent and OD Officer. Responsibilities:Talent Administration, Sourcing and SelectionProvide Talent and OD Officer with administrative support to ensure all recruitment requirements are met.Provide reporting support to the Talent and OD Officer (vacancy tracker, time to fill, recruitment movement)Interface with key stakeholders and payroll for new employee take-on process, including change of status.Support with the publishing of adverts on all job boards and publishing of adverts on notice boards for non-email/pc users.Initial Screening of applicants against advertised minimum requirements with line managers (Production).Schedule Interviews with candidates & Line Managers.Attend to any queries in relation to vacancies from candidates both by email and telephone.Advise Reception, Security, HR, SHEQ, Clinic and line manager of the arrival of external candidates (candidate experience)Ensure all shortlisted candidates receive and complete the Candidate Experience Survey once the interview process is complete*Assisting Talent and OD Officer with sourcing candidates from various job boards and platforms (Eg: LinkedIn, Belgotex Careers Page)Complete interview packs for interviewers (competency interview guide, technical questions, CVs, completed application forms).Conduct interviews with line managers for the core talent group (Production).Conduct exit interviews for core talent group using online survey toolAssist with coordination of career fairs and graduate recruitment at tertiary institutions.Coordinate assessments when necessary for potential candidates.Arrange for background checks for potential candidates (criminal, credential, qualifications, references).Arrange for pre-employment medicals with the Clinic Sister.Receive all take-on documentation required to complete take-on process for payroll (EEA1, new employee take on form, copy of ID, copy of CV, copy of matric, copy of bank statement).Ensure that all recruits have a signed contract of employment and ensure Payroll has a copy (Production)Draft and distribute extension and termination letters. Assist with minute taking in Employment Equity committee meeting.Assist with minute taking in shop steward meeting when required.Be an interpreter during disciplinary hearing when required.Organisational Development, Employee Engagement and Culture Assist with building, running and analysing organisational surveys.Assist with reports and presentations relating to surveys and questionnaires to the business and management.Assist with the implementation and tracking of organizational survey solutions.Assist with executing the internal communications plan and its various initiatives.Assist the Talent and OD Officer to manage the communication platforms (SMS, WhatsApp, Digital Signage, Notice Boards, Facebook).Track new hires and promotions and manage the new appointment notices (questionnaires, staff images and template)Coordinate and project manage HR/Culture/Wellness events and initiatives.Act as a change agent by driving the values of the DNA and culture.Responsible for writing Marketing briefs for all culture/Wellness/HR eventsInterface with key stakeholders to drive change and transformation in line with strategies and plans.Key relationships:HR DirectorTalent and OD OfficerLine ManagersHR TeamEmployeesExternal Relationships:Recruitment AgenciesCurrent and new candidatesUniversitiesService Providers
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