Procurement Officer


Western Cape, South Africa

36 MonthsPermanent/Contract

Jul 16

South Africa has the highest number of people living with HIV in the world over 7 million people. To turn the tide on HIV and AIDS, we need to bring all sectors of society together and strengthen the community systems that support people. NACOSA is a networking organisation that brings communities together to tackle HIV and its impact on vulnerable people. We have a 19-year track record of working with donors, government and communities to strengthen community systems and turn the tide on HIV, AIDS and TB. We do this through mobilizing our network of over 1,900 organisations, promoting dialogue between government and affected people, building capacity with accredited training, mentoring and technical assistance and channeling resources to support service delivery on the ground, particularly for children and youth, key populations and women and girls. NACOSA is looking for a suitably qualified candidate for the position of Procurement Officer. The successful incumbent will be responsible for effectively managing the procurement and compliance matters of NACOSA, sub-recipients, and allocated business units. The Procurement Officer would provide guidance to NACOSA in all relevant areas of procurement and supply chain management, in order to ensure that NACOSA maximises its buying power and receives value for money, in accordance with NACOSAs financial policies, procedures and relevant legislation for South Africa.The Procurement Officer roleThe duties and responsibilities of the Procurement Officer will include but not limited to:Effectively manage the end-to-end procurement processes of the organistation while adhering to strict adherence to procurement processes to ensure a fair and transparent procurement processAdministrative duties related to the procurement process such as reviewing tenders, compiling tender summaries, arranging relevant meetings, etc.Draft the Terms of reference (TOR) for each closed/or public proposal to align with the procurement needReview and validation of new vendor requestsCoordinate and management of the payment process for suppliers to ensure adherence to the agreed payment timeframesBe part of the Internal Procurement Committee in the capacity of Secretary and fulfil relevant duties of a secretary (writing minutes, following-up on deliverables, etc.)Maintain an updated and accurate Preferred Supplier database Provide input to and manage the annual procurement forecast and budget Ensure that procurement activities align to all relevant legislation, NACOSA policies and procedures and good practice standardsShow initiative, discretion and good judgement in carrying out of all procurement related dutiesAssist with the development of an Asset Management Policy and Procedure manual Provide support to the process of annual review and updating of the procurement policies, procedures and thresholds, facilitate the approval process and circulate any changes internallyProvide general financial administrative support to the Financial Manager as may be needed from time to time

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NACOSA is a network of over 2,500 civil society organisations working together to turn the tide on HIV, AIDS and TB in Southern Africa.