Administrator: Payables II - SMD Centurion


Gauteng, South Africa


Jul 5

Core purpose of the role Capturing and Reconciling of Trade/Sundry expenditures and payments. Ensure validity and capture invoices that have been matched with a purchase requisitions, purchase orders and reconciled to the statement from the supplier. Liaise between internal departments or external suppliers to ensure all accurate, required Financial Documentation is obtained. Ensure payments are captured and processed timeously within the month end deadlines. Uphold Company Policies and adhere to the Standard Company procedures. Key deliverables and outputs Compliance with company policy and legislationEnsure that all departments/branches adhere to the Creditors Purchasing PolicyObtain authorisation on all expenses in accordance with the level of authority Check and ensure invoices comply with the VAT legislationCapture expenditureCreate and maintain suppliers on the Financial Management SystemAll invoices or expenditure documentation must be captured according to the Company Policy and Standard Operating ProcedureCommunicate with cost custodians on expenses in a timely and professional mannerPayment preparationObtain supplier statement of accounts and resolve queries between statement and the Financial Management System before payment due dateEnsure payment deadlines are met at all timesAccurately complete Creditors reconciliations between the supplier statement and accounting Financial Management SystemFinalising paymentEmail proof of payments daily/when required to the relevant recipients with remittancesBookkeeping requirements must be met at all times i.e. Intercompany payments and accrualsMeet Finance deadlines and month/year end requirementsEnsure all letters, schedules, invoices, payments, reports, reconciliations and proof of payments are saved/uploaded accordingly.Finance RoleAttend and participate in meetingsAdd value to SMD; uphold SMD Code of Conduct

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